Biometric Time Clocks Lower Payroll Costs For Small Businesses

biometric time clocks for small businesses Madison

If you have hourly workers, your business may be leaking cash unnecessarily. I’m talking about time theft. It can be just as expensive as employees stealing merchandise.

Time Theft Is Widespread Among Hourly Workers

Time theft comes in many flavors. One flavor is hours padding. Many associates can rationalize writing 9:00 as the time they started working even if they arrived at 9:07. Since the shift was supposed to start at 9:00, there is little chance of being caught. The stolen minutes don’t cause a red flag when the supervisor approves the time card.

Not Clocking Out For Unpaid Meals And Breaks

Another way staff members get paid for time not actually worked is by not clocking out for unpaid breaks. In workplaces where time cards are not scrutinized in light of company policies, this happens all the time. Employers hope they can trust their staff members, but surveys reveal that time theft is common in most industries.

Punching In For A Co-Worker

The most flagrant form of time theft is buddy clocking. This is when a co-worker clocks in for an employee that is not even at the workplace. When an employee is running late, a quick text can alert a co-worker. However, there are many instances where the employee never shows up for any of the shift.

Human Error Inflates Labor Costs

Employers pay for time not worked due to human error. Employees forget to write down clock ins on paper timesheets. When the time cards are due, he/she must guesstimate shift start and end times. Memory is fallible. It’s easy to forget exactly when you started working swing shift last Wednesday.

So what’s the answer? You could hire more managers. Then you would have more oversight on time and attendance. But that’s a very costly move and wouldn’t eliminate all time theft.

Biometric Time Clocks For Small Employers

Small business owners are discovering the advantages of biometrics. A biometric time clock requires a unique physical attribute to enter punches. There are clocks that scan a fingerprint, entire palm, the iris, or even the whole face. The clock captures punches to the minute. Your payroll will be based on actual hours worked instead of guesses or abuses.

Biometric technology is cutting-edge. But don’t let that intimidate you. Biometric employee time clocks are easy to install and operate.

Which Biometric Time Clock Is Best For My Company?

These are the factors to take into account when choosing a biometric time clock:

1. What are my State laws regarding biometric time clocks?
Many states including California and New York have enacted privacy laws that limit the type of information an employer can collect.
2. Number and location of employees
3. Physical environment
There are clocks that work in dusty and wet environments as well as places with chemicals present.
4. Do your employees wear gloves?
An iris scanner would be a good choice.

Biometrics Solve Many Workplace Problems

Reducing time theft is only one advantage. If your workplace needs controlled access, biometric time clocks offer the highest level of security. They also prevent duplicate and missed punches.

Biometric employee time clocks that are connected to workforce management system offer tools for accruals calculations, overtime alerts, employee self-service HR, and labor law compliance.

Berndt CPA can help you choose the best biometric time clock for your organization. Call 608-274-7473 today for a demo.

Contact Berndt CPA for information regarding WorkforceHUB™UPGRADE TODAY

Berndt CPA offers WorkforceHUB™, the unified Human Resources portal that makes it easy to optimize the performance of your managers, employees, and business.

WorkforceHUB™ includes TimeWorksPlus, TimeSimplicity, and TimeWorks Mobile. We’ve just added onboarding, benefits enrollment, performance reviews, and employee engagement! WorkforceHUB™ is established for busy employers like you who need to streamline scheduling, automate time and attendance tracking, maintain regulatory compliance, and decrease labor costs.

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