5 Ways Manual Timekeeping Costs Your Business

Still using pen and paper? Have you considered how much manual timekeeping costs a business?

1. Employee Time Theft

Manual time and attendance systems can be exploited in a number of ways from hours padding to buddy punching. Some large employers who switch to an automated system are surprised by the drop in employee hours the very first pay period. Even if you notice just a small reduction, this advantage will compound, quickly paying for the cost of adopting an advanced yet reasonably priced automated system like TimeWorksPlus.

2. Inaccurate or Insufficient Records

Without trustworthy employee hours data, it is tough to make informed decisions about human resource allocation. This, in turn, curtails productivity.

3. Unnecessary Admin Costs

With paper timesheets, your admin staff spends tedious hours troubleshooting timesheet inaccuracies and missing information, and then manually entering the data into the payroll system. When your HR staff can submit payroll in minutes, they are free to work on company initiatives that elevate employee productivity and loyalty.

4. Increased Overtime

Manual timekeeping systems don’t have built-in warnings to inform supervisors when associates are approaching or have exceeded their authorized hours. The larger your business, the more unplanned overtime costs you.

5. Higher Employee Turnover

Inaccurate timekeeping and restricted access to basic information contribute to employee frustration and higher turnover. Many employers don’t realize how costly it is to replace team members.

Numerous studies have shown that it costs about 20% of annual salary to replace a team member making less than 50k a year and the costs increase with higher paid employees.* Do the math: for a team member making $30,000 a year, that would be $6,000.

Automated timekeeping systems allow associates to manage their time cards and monitor PTO, vacation, and other accruals without having to go through a manager or the HR department. When employees are empowered, they feel better about their jobs which generates increased productivity.

*Heather Boushey and Sarah Jane Glynn, “There Are Significant Business Costs to Replacing Employees,” Center for American Progress, November 16, 2012, https://www.americanprogress.org/issues/economy/reports/2012/11/16/44464/there-are-significant-business-costs-to-replacing-employees/

Contact Berndt CPA for information regarding WorkforceHUB™UPGRADE TODAY

Berndt CPA offers WorkforceHUB™, the unified Human Resources portal that makes it easy to optimize the performance of your managers, employees, and business.

WorkforceHUB™ includes TimeWorksPlus, TimeSimplicity, and TimeWorks Mobile. We’ve just added onboarding, benefits enrollment, performance reviews, and employee engagement! WorkforceHUB™ is created for busy employers like you who need to streamline scheduling, automate time and attendance tracking, maintain regulatory compliance, and lessen labor costs.

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We can get you up and running with Workforce Management Suite in minutes. Contact us today to set up a demo.

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