Welcome to the Berndt CPA blog. Today’s post addresses restaurant scheduling best practices. We have helped many restaurant owners improve and simplify their employee scheduling with TimeSimplicity, the leading scheduling system for the hospitality industry.
Extend Your Scheduling Forecast
If you make schedules available two weeks or more in advance, it demonstrates to your workforce that you care about their lives outside of work. The more notice you give, the easier it is for them to arrange childcare, schedule appointments, or take care of other responsibilities. It doesn’t cost you anything, but it goes a long way to inspire a dedicated crew. Even it some tweaking needs to be done after a schedule is designed, you can have most shifts in place, especially if you have some employees with a set schedule.
Predictive scheduling provisions are gaining momentum and may affect you sometime in the near future. If you have these procedures already in place before you are obligated legally, you will have no disruption. Besides, it makes good business sense to develop a supportive work environment where employees are valued and respected.
Cross-Train for Increased Schedule Flexibility
When you hire, be direct about the fact that servers have to bus tables once in a while and prep cooks have to sling dishes. The entry-level employees will be eager to broaden their skill set and your workforce will be better able to respond to shifting customer levels on the fly.
If you hire competent employees, why does it matter if they trade shifts? Many restaurant owners who have loosened up shift trade policies have seen an increase in accountability because their workers don’t want to lose the benefit. When hiring staff, find out what shifts they want to work and how many hours they want to work per week. This sounds like an obvious issue, but you would be surprised at how many employers miss these critical questions and then are frustrated when all of their employees want the same shifts. When analyzing competing potential hires with similar qualifications, schedule preferences could be a deciding factor.
Create Rules for Schedulers
If you are not the only one who makes schedules, develop rules for any supervisors or team leads who share the task. Use job codes to keep track of each employee’s skills and certifications and make sure you update them when needed. Don’t assume the other schedule makers have the institutional knowledge you’ve acquired. Preserve useful information about schedule-making and other processes that have been refined over time.
Use TimeSimplicity for Scheduling Best Practices
If you are serious about adopting these methods, you need TimeSimplicity, the most powerful Workforce Management system for the hospitality industry. TimeSimplicity has dedicated tools that simplify restaurant employee scheduling. Call Berndt CPA today for a demo.
Berndt CPA offers WorkforceHUB, the unified Human Resources portal that makes it easy to optimize the performance of your supervisors, employees, and company.
WorkforceHUB includes TimeWorksPlus, TimeSimplicity, and TimeWorks Mobile. We’ve just added onboarding, benefits enrollment, performance reviews, and employee engagement! WorkforceHUB is developed for busy employers like you who need to streamline scheduling, automate time and attendance tracking, maintain regulatory compliance, and lessen labor costs.
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We can get you up and running with Workforce Management Suite in minutes. Contact us today to set up a demo.