Do you have hourly workers at your business? Not keen on letting any of them go? We suggest getting a biometric time clock. There is no better way to rein in labor expenses if you have hourly workers.
4 Ways Biometric Time Clocks Lower Fixed Costs
- Prevent time theft by buddy punching
- Eliminate time theft by hours padding
- Eliminate out-of-schedule punches
- Prevent payroll mistakes
What Is A Biometric Time Clock?
Biometric employee time clocks identify employees and track their work hours. Biometric clocks can sync with employee time and attendance software. Talk to Berndt CPA to learn how TimeWorksPlus syncs with our time clocks.
How Do Biometric Clocks Prevent Employee Time Theft?
A biometric clock identifies each staff member by their unique biological identifier. There is no practical way to cheat the system.
Employers are discovering that a biometric time clock is the only effective solution for reducing time theft.
With paper timesheets, it’s easy for a team member to add a couple of minutes before or after a shift. These minutes add up. Even a small business can lose up to four hours a week per employee.
Staff Members also steal hours with ‘buddy clocking’ or ‘buddy punching.’ This is when an employee clocks in for an employee who isn’t at work. The ‘buddy clock’ method prevents the absent team member from receiving an attendance penalty. It also ensures that their paycheck isn’t reduced. U.S. businesses lose over $370 million a year to time theft.
All types of time theft increase payroll outlays. Flagrant abusers can cost their employers thousands of dollars every year. A biometric time clock can cut your payroll rates by 10% (or more) by preventing time theft.
How Do Biometric Clocks Improve Payroll Accuracy?
People also make payroll mistakes unintentionally. These include math errors on paper time cards, data entry mistakes, and lapses in memory. How many people touch each time card with a traditional system? Up to three. 1)the employee, 2)the manager, and 3)an HR or payroll staff member. Each manual step is vulnerable to human error.
When a time card error isn’t caught and corrected, it triggers an inaccurate paycheck. When the employee tells the manager or HR team about the error, they have to issue another check. And fix inaccurate vacation calculations.
The error could also affect overtime benefits. If a tipped employee doesn’t get paid accurately, it may affect minimum wage. In all scenarios, inaccurate time cards create frustration for staff members, managers and administrators.
How Does A Biometric Time Clock Sync With TimeWorksPlus?
TimeWorksPlus integrates with our biometric time clocks. When you sync TimeWorksPlus with a biometric clock, you gain more control. You also automate many tedious processes.
This is how it works:
- The employee clocks in with the biometric clock.
- The clock identifies the employee and records the punch time.
- TimeWorksPlus adds the hours worked to the employee’s digital time card.
- At the end of the payroll period, TimeWorksPlus imports the hours into your payroll system.
TimeWorksPlus also has:
- Breaks/meals management
- PTO accruals tracking
- Missed punch alerts
- Overtime notifications
- Intelligent ’employee-aware’ prompts
- Customizable compliance settings
How Does A Biometric Time Clock Synced To TimeWorksPlus Reduce Missed Punches?
The clock prompt will propose only logical options to each employee. For example, suppose an employee is already clocked out for a meal. When he returns, the clock prompt will only present and END MEAL option.
How Does A Biometric Time Clock Synced To TimeWorksPlus Enforce Schedules?
If an employee attempts to clock in before the scheduled shift start time, the clock will deny access. A prompt will notify her of her designated start time. She can’t clock in until that time.
Berndt CPA offers WorkforceHUB, the unified Human Resources portal that makes it easy to optimize the performance of your managers, employees, and company.
WorkforceHUB includes TimeWorksPlus, TimeSimplicity, TimeWorks Mobile, and ApplicantStack. We’ve just added recruitment, onboarding, benefits enrollment, performance reviews, and employee engagement! WorkforceHUB is created for busy employers like you who need to reduce cost-per-hire, streamline scheduling, automate time tracking, maintain regulatory compliance, and decrease labor costs.
How much can you save? Check our Berndt CPA ROI Calculator.
We can get you up and running with Workforce Management Suite in minutes. Contact us today to book a demo.