Are you switching to TimeWorksPlus? That’s great!
This post will help you have a smooth timekeeping system rollout and transition.
These are the steps:
- Get approval to switch systems
- Design a rollout plan and timeline
- Create an account and learn the system
- Train managers
- Managers train their teams
Don’t waste time until you receive formal approval. You may have to submit a written request.
Create a Structured TimeWorksPlus Rollout Plan
Choose an implementation manager (IM). Your IM is responsible to make sure each department fully adopts the new system. If your organization has many departments, your IM may need their own committee.
By selecting a capable person to handle the transition, you centralize the project communication. This prevents confusion and keeps the process moving.
We can help you create a TimeWorksPlus rollout plan.
After registering your TimeWorksPlus account (this just takes a minute or two), enter your employees in the software. Then customize your settings.
Most companies have no problem getting their workers to start using TimeWorksPlus. But it’s good to do some P.R. so everyone understand why you are switching systems.
Communicate the Benefits of TimeWorksPlus
Start with managers. If managers can prepare their team members, they will be more likely to get on board.
TimeWorksPlus is intuitive. It has a simple, straightforward interface. Anyone who has used a phone app can use it.
You won’t have any complaints about the system being too complicated. In fact, our clients report that their employees are thrilled to dispense with paper time cards. They also love requesting time off in the system and checking their schedules. Managers appreciate not having to chase down timesheets.
Ideally, all of your managers will commit to the TimeWorksPlus.
Review your timekeeping and scheduling policies as part of the transition instructions.
It’s natural for staff members to worry that a new timekeeping system could impact their pay. They might be hesitant because they think it will be a hassle.
Highlight the increased transparency and convenience. Employees love self-service HR. With the mobile TimeWorksPlus app, they can access HR any time and anywhere.
Describe in detail how TimeWorksPlus will solve their most annoying problems. This might be shift-swapping, schedule confusion, time off requests, PTO monitoring, or time card submission.
Transition in Stages
If you have many teams, adopt in stages. Once one team has transitioned to TimeWorksPlus, you will have solved any unexpected problems. Then you can prevent them going forward.
For the first few weeks or months, remind staff members to use TimeWorksPlus. It may take a while for everyone to get in the habit.
If you have remote or mobile team members who will be GPS tracked for the first time, expect some complaints. Employees who are used to little supervision may question the increased oversight. Honest staff members have nothing to fear. Keep that in mind.
You have every right to confirm that your mobile or offsite associates are working when and where they are scheduled.
Accountability works both ways. Tracking time to the minute benefits them when they clock out a half hour late. TimeWorksPlus ensures they will be paid fairly for all of their time.
TimeWorksPlus allows supervisors to reward team members who are punctual. TimeWorksPlus will also help you avoid shift coverage gaps. This improves life for everyone—especially your customer service team.
You need accurate timekeeping data to bill clients. TimeWorksPlus will help you allocate resources to projects.
Respond to all Questions
Make sure your IM is available to answer questions about TimeWorksPlus. Prompt feedback helps everyone maintain a positive attitude.
Make Using The New System Mandatory
Don’t make the new system optional. You can’t benefit fully from TimeWorksPlus until everyone is using it.
Reducing labor costs, simplifying admin, and improving productivity will benefit everyone.
Berndt CPA offers WorkforceHUB, the unified Human Resources portal that makes it easy to optimize the performance of your managers, employees, and business.
WorkforceHUB includes TimeWorksPlus, TimeSimplicity, TimeWorks Mobile, and ApplicantStack. We’ve just added recruitment, onboarding, benefits enrollment, performance reviews, and employee engagement! WorkforceHUB is designed for busy employers like you who need to reduce cost-per-hire, streamline scheduling, automate time tracking, maintain regulatory compliance, and decrease labor costs.
How much can you save? Check our Berndt CPA ROI Calculator.
We can get you up and running with Workforce Management Suite in minutes. Contact us today to schedule a demo.