Today’s case study explains how the owner of a small grocery chain (four stores) saw the investment in Workforce Management Suite pay off in some unanticipated ways.
Grocery employee scheduling is a balancing act. Schedule too few employees and the long lines that result can cause prospective customers to take off before buying anything. Schedule too many and the increased cost of labor cuts into already-thin margins. Sending part-timers home early frustrates employees and creates an atmosphere of uncertainty.
Increasing Timekeeping and Scheduling Challenges
The store owner needed an automated WFM system for grocery stores that delivered an easy way to create schedules, sling timekeeping tasks over to the labor force, track data for DOL compliance, and ensure that accurate time cards were submitted on time. The system had to be cost-effective and easy to implement, the managers couldn’t afford to spend hours being trained on a new system.
Solution – Workforce Management Suite
Workforce Management Suite furnished an affordable solution to the owner’s WFM challenges. The managers loved TimeSimplicity’s built-in schedule templates that can be customized and replicated in seconds. The Virtual Trade Board simplifies shift trades and automatically notifies the appropriate employees when a manager approves a request.
The TimeWorksPlus mobile app allows employees to clock in from their phone. This feature is especially handy for the employees who travel between stores. The managers enjoy how little time it now takes to create schedules and submit time cards to the payroll system.
Unexpected Benefits of Workforce Management Suite
The store owner and managers had expected Workforce Management Suite to make time and attendance collection easier, however, they didn’t realize how much it would reduce labor costs.
Eliminating Time Theft
The managers discovered that several associates had been intentionally punching in a few minutes early and punching out a few minutes late. Even worse, two stores had a couple of employees that had been buddy punching for each other. They had no idea how much this had been costing them.
Reduced Labor Costs
Because TimeWorksPlus has virtually eliminated time theft, missed and duplicate punches, and unauthorized early punch ins, they have been able to limit the cost of labor.
Employee Self Service allows employees to clock in, check their schedule, submit shift change requests, approve time cards, and monitor accruals online. The convenience and autonomy has improved employee morale and reduced confusion.
Berndt CPA offers WorkforceHUB, the Human Resources Management System (HRMS) that makes it easy to optimize the performance of your managers, employees, and company workflows.
WorkforceHUB includes TimeWorksPlus, TimeSimplicity, TimeWorks Mobile, and ApplicantStack. We’ve just added applicant tracking, onboarding, benefits enrollment, performance reviews, and employee engagement! WorkforceHUB was created for busy employers like you who need to reduce cost-per-hire, streamline scheduling, automate time tracking, maintain regulatory compliance, and decrease labor costs.
How much can you save? Check our Berndt CPA ROI Calculator.
We can get you up and running with WorkforceHUB immediately. Contact us today to schedule a demo.