Case Study: Staffing Agency

employee time card management system for staffing agencies Madison

Today’s post describes an organization that, by its very nature, demands a robust Workforce Management system. As more and more organizations hire temporary contractors as part of their business strategy (as opposed to an occasional stopgap fix during a staffing emergency), savvy temp offices can capitalize on the trend and expand and diversify.

Consider the unique logistics of our example organization. While some staffing services specialize in just one industry—such as health care—this 12-year-old firm has entered new markets steadily for the past few years. They currently place administrative assistants, computer programmers, call center staff, manufacturing labor, machinists, child care providers, and substitute teachers.

With a nonstop turnover of contract workers and offsite punch ins as the norm, this office couldn’t cope with their timekeeping and scheduling system. Though it was partially automated, the technology was 10 years old and it couldn’t provide the number of job codes they required. The mobile app malfunctioned frequently and didn’t support the latest time clocks.

A staffing firm simultaneously serves two classes of clients; the contractors they place and the organizations who use the workers. Each of the players count on the office for accuracy. The business owners don’t want to overpay the temps, and the hourly contractors are, understandably, especially sensitive to timekeeping accuracy.

Solution – Workforce Management Suite

The Workforce Management Suite time and attendance tool, TimeWorksPlus, quickly solved a multitude of dilemmas. The Workforce Management Suite mobile app allows contract workers to clock in on their mobile device wherever they are. Because the PunchLogic function has virtually done away with missed and duplicate punches, timekeeping accuracy has improved significantly.

Scheduling Made Easy With Workforce Management Suite

Temp worker hours are controlled with customizable system alerts and there are nine pay-rate fields and employee groups/sorting/filtering for easy organization and oversight.

TimeWorksPlus is customizable for the copious lunch and break policies of the organizations they serve. The agency personnel can see what’s going on with all of their temp contractors in real time on any given day.

With the recent rise in ransomware hackings and other data security threats, the office puts a premium on data security and enjoys the peace of mind provided by Workforce Management Suite.

Workforce Management Suite is the ultimate Workforce Management system for staffing agencies. With Workforce Management under control, now they can concentrate on serving even more markets while keeping existing clients satisfied.

Contact Berndt CPA for information regarding WorkforceHUB™UPGRADE TODAY

Berndt CPA offers WorkforceHUB, the Human Resources Management System (HRMS) that makes it easy to optimize the performance of your supervisors, employees, and company workflows.

WorkforceHUB includes TimeWorksPlus, TimeSimplicity, TimeWorks Mobile, and ApplicantStack. We’ve just added applicant tracking, onboarding, benefits enrollment, performance reviews, and employee engagement! WorkforceHUB was created for busy employers like you who need to reduce cost-per-hire, streamline scheduling, automate time tracking, maintain regulatory compliance, and shrink labor costs.

How much can you save? Check our Berndt CPA ROI Calculator.

We can get you up and running with WorkforceHUB immediately. Contact us today to set up a demo.

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